Here’s Exactly How to Follow Up on a Job Application Without Being *Too* Annoying

Here’s Exactly How to Follow Up on a Job Application Without Being *Too* Annoying

Following up on a job application can seem scary, especially when you don’t want to come across as annoying. However, with some thoughtful timing and communication, you can show your ongoing enthusiasm without badgering the hiring manager. Here’s a guide to tactfully staying top of mind.

Give It Some Time

Your initial follow-up should come only after a reasonable period has passed since submitting your application. A good rule of thumb is to wait at least one week before reaching out. This gives the company some breathing room to review candidates.

Keep Your Message Brief

When composing your note or email, be concise and direct. Simply state you applied for the open position, reiterate your interest and qualifications, and ask if they need any additional information from you. A long essay isn’t necessary and may not even get fully read.

Focus on Fit, Not Flattery

Rather than flooding the recruiter with praise for the company, shift the focus back to explaining why you’re an excellent fit for the role. Share one or two extra relevant details about your background and experience that strengthen your candidacy.

Close With Next Steps

Conclude your message by thanking them for their consideration and asking how the hiring process is progressing or when you might expect to hear an update. This prompts a response with helpful information while maintaining a polite tone.

Follow Up Once More

If you still haven’t heard back after another 1-2 weeks, it’s reasonable to reach out one more time. Keep this brief as well, restating your interest and asking if they need anything further to make a decision on candidates. Then let it be.


How soon should I follow up after applying?

Wait at least one full week before sending your first follow-up message or email. This allows the hiring manager reasonable time to sort through applications.

What’s the best way to phrase a follow-up?

Keep it concise – just a few sentences reiterating your interest, qualifications, and readiness to provide more info if needed. Don’t gush praise for the company.

How often can I follow up without being annoying?

Just twice – an initial follow-up, and one more 1-2 weeks later if you still have not heard back on your application.

Should I call instead of emailing?

Email is best in most cases, unless a phone number was explicitly provided for follow-up calls. An email creates helpful documentation of your contact attempt without interrupting the hiring manager.

What if they never get back to me?

If you still don’t hear after your two follow-up attempts, take the hint that they have likely moved on from considering your candidacy. Don’t continue badgering at that point, just move forward with applying elsewhere.